GYM Manager (1 person/day/Gym Site)
- Gym Coordinator is the primary responsible contact person for this gym location.
- Pick-ups the following items the night before the tournament and does the following:
- Tournament Bracket. Mounts Brackets on walls upon arrival to gym. During the day. UPDATE the brackets immediately (10-15minutes) after each game. Welcomes teams (especially out-of- towners)
- Score Book, pencils. Makes sure Score Books & pencils are at the Score tables each game & collected
- Petty Cash Boxes for Door, Concessions & Merchandise.
- Visitor Stamp/Bracelet/Passes, etc.3Turns in money to Tournament Director collected from Door, Concessions, and Registration Table each nite.
- Makes sure the Game/Shot Clocks are set up, tested and operational (before 1st game)
- Confirms that each gym has game referees. (Referees will be paid by Tournament Director)
- Makes sure there is ICE and First Aid Kit available for injuries.
- Coordinates with School Building Custodian regarding:
- Tables & Chairs for Lobby area and Gyms,
- Conditions of Restrooms to make sure enough paper towels, toilet paper, etc.
- Nightly Lock-Up (and security)
- Establishes which doors are unlocked to control entry—while meeting fire codes.
- Hands out Medals at Championship Games, take pictures (if Tournament Director is not available
DOOR TICKET SALES & Registration (1-Adult at all times, 2 people at peak) (Registration 1st day)
- Collects money for EACH visitor, daily or tournament passes. Limit 2 coaches get in free per team.
- Provides general tournament information on gyms, restrooms, restaurants, parking, directions, etc. – handouts
- Keep Lobby Area orderly (no dribbling, horseplay, report spills & blocked fire lanes to school custodian.)
- Gets & Returns Cash Box to Tournament Director
- Confirms arrival of each Team, Distribute Coaches Packets; Welcomes Coaches and Teams
- Notifies Gym Coordinator or Tournament director if a team is not onsite 15-30 min. before their 1st game.
- Checks AAU Card and other documentation for each player and coach (as required).
- Confirms that each Team has Paid Tournament Fee. If conflict, contact Gym Coordinator or Tony.
- Provide general tournament information, schedule or location changes.
- Help w/ Door, Concessions, Lost and Found, etc. as needed
CONCESSIONS Volunteers (1-Adult at all times, 2-3 volunteers may be needed at peak times)
- Creates Menu, buys Food, Ice, Candy, Popcorn, Sodas, Water, Napkins, Condiments, etc., the night before.
- Posts sign(s) for Menu prices.
- Gets & Returns Cash Box to Gym Coordinator.
- Arrange for Crock Pots, Microwaves, ice chests, coffee pots, warmers, etc.
- Cleans Area at night, stores food, appliances.
- Arrange for other parents/girls to work concessions when coverage is needed.
- Supervise the girls that will work in the Concession Stands.
MERCHANDISE / LOST & FOUND*
- Confirms count of merchandise to be sold
- Hang up Price Signs (T-Shirts, Boxers, etc.)
- Get/Turn in Cash Box to Gym Coordinator
- Provides general tournament information
- Collects lost items left in gyms, etc. at end of day
*May be the Same as the Concessions leader
OTHER Needs (Floaters)
- Signs: Hang up Gym/Court Name; Entry Doors, Concessions, Direction arrows to Rest Rooms, Lost & Found, signs, etc.,
- Go to Store for Ice/Concessions as needed
- Copies of Maps, Rules, Brackets for Information
- Extension Cords, duct tape, set up tables